Park River Oak Estates Homeowner's Association

Meeting Minutes

PARK RIVER OAK ESTATES HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
Community Clubhouse

Friday, June 12, 2009

  1. CALL TO ORDER

    Management called the meeting to order at 7:30p.m.

  2. ESTABLISHMENT OF A QUORUM:     A quorum was established.

    Board Members Present:                 Marguerite Elia, Alvina Tzang, Eric Olsen, and Liz Dare
                                                               
    Board Members Absent:                  None

    Landmark Limited LLC:                 George Patten

  3. MINUTES

    The Board reviewed and approved the March 20, 2009 Board Meeting Minutes, with the following amendments for omissions: Must be added:   On March 20th:
     1) The Board discussed the possibility of hiring security to patrol the pool areas as well as the entire property considering the recent vehicle burglaries in the neighborhood, and requested research and a proposal for security patrols from management for this June Board meeting.
    2)  Board voted unanimously to change the gate code and to have management begin the process as soon as possible to give vendors plenty of notice, and
    3)  Board unanimously voted to begin the process to tow cars especially those parked in fire-lanes, and management was asked to draft a letter as soon as possible to the membership to let them know ahead of time. 

    Note:  In three months since March, management did none of these requests.

    Upon motion duly made by Director Elia, seconded by Director Olsen and approved unanimously:

    RESOLVED:            To approve the March 20, 2009, Board Meeting Minutes as amended.

    The Board reviewed and approved the March 20, 2009, Executive Session Meeting Minutes as submitted:

    Upon motion duly made by Director Elia, seconded by Director Olsen and approved unanimously:

    RESOLVED:            To approve the March 20, 2009, Executive Session Meeting Minutes as submitted.

  4. FINANCIAL REPORT

    The Board reviewed the financial statements for the months of March 2009 and April 2009.  The operating income as of April 30, 2009 was $20,270.49; the expenses were $13,737.75; leaving a year to date net operating income of $18,653.25.  The reserve fund balance is $127,650.64, which included a CD of $11,353.11. 
                      .
    Upon motion duly made Director Dare, seconded by Director Tzang and approved unanimously:

    RESOLVED:            To accept the March and April 2009 financial statements as presented.

  5. OLD BUSINESS

    1. Fire Lane Problems:  The Board discussed the need to repaint the fire lanes throughout the community.  There was also discussion about installing fire lane signs rather than repainting the lanes in front of garages, to save the Association money in the future.   There was also a discussion that residents with oversized vehicles need to park in spaces that are longer so that their vehicle does not overhang into the street.  A notice will be sent to all Owners regarding the parking policies for the community.   Management has asked to get fire-lane painting bids.
    2. Basement Leak Resolved:  Management reported that the water intrusion problem located in the basement of 7716 George River was repaired by PGK.
    3. Concrete Cracks:  Management reported that the concrete cracks in the sidewalk located at 7802 Park River have been repaired by PGK. 

  6. NEW BUSINESS

    1. Roof Leak: Possible roof leaks at 7 Park River and 7755 George River have been brought to the attention of the Board.  The Board approved having IRI Inspectors complete an inspection internally and externally on the roofs and walls of two new buildings at a cost of $975.00.

      Upon motion duly made Director Dare, seconded by Director Tzang and approved unanimously:
      RESOLVED:      To approve the proposal from IRI Inspectors to do a $975.00 roof inspection and to identify necessary repairs needed for 7 Park River Ct. and 7755 George River Lane.

    2. Security:  The Director Elia will work on obtaining proposals for security for the Board to review since Landmark did not provide any for this meeting.  Therefore this item has been tabled until the next board meeting.

    3. Neighborhood Watch:  The Board announced there would be a neighborhood watch meeting on July 7, 2009 at the Clubhouse.  The meeting will begin at 6:30 p.m. and a notice will be sent to all owners and residents.   George P. stated that he will attend.

  7. OPEN FORUM

    The Board authorized the purchase of a new treadmill for the gym as the current one is not working, and it is not cost effective to fix it.  Director Olsen has been doing some research on treadmills and has gotten some quotes and thinks the cost for a new treadmill would be around $2,900.00.  The Board authorized Director Olsen to purchase the new treadmill for the Association.

    Upon motion duly made Director Dare, seconded by Director Tzang and approved unanimously:

    RESOLVED:            To approve the purchase of a new treadmill for the gym.

    The pin on the universal machine is missing.  The Board asked Director Olsen to contact Club Tech to get a replacement.

    Management reported the Board contracted with Custom Care to have all the pool chairs and tables cleaned.  Marguerite asked for a part of the work to be redone as a few pieces of furniture were missed.

    It was recommended that the next board meeting will be July 28, 2009 and the Board will be discussing changes to the Association’s CC&R’s on July 15th.

  8. ADJOURNMENT

    Upon motion duly made by Director Elia, seconded by Director Olsen and approved unanimously:

    RESOLVED:            To adjourn the meeting at 9:00 p.m. as there was no further business.

Respectfully submitted,
 
George Patten, Landmark Agent for Park River Oak Estates Homeowners Association